The voting is electronic via your depository account. I presume she was going to walk you through the process.
Within 45 days from the board meeting, shareholders’ approval is to be sought by a special resolution through postal ballot and/ or e-voting. The special resolution can be acted upon only if the votes cast by the public shareholders in favour of the proposal are at least 2 times the number of votes cast by the public shareholders against it.
Shreyas needs a 2/3rd majority from public shareholders for the delisting to proceed. I think that is why they are chasing people. You should vote for/against or abstain based on what you think is in your best interests.
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